Bid Autopilot
Bid Autopilot runs the full bid preparation flow automatically. One click takes your tender from uploaded documents to a review-ready proposal package.
Scenario: A distributor receives a straightforward equipment tender with clear specifications. Instead of working through each step manually, the bid manager clicks Run Autopilot. Thirty minutes later, the system has parsed the RFP, matched products, built a quotation, checked compliance, and generated a draft proposal — ready for the team to review and submit.
What Bid Autopilot does
When you click Run Autopilot, the system executes these steps in sequence:
Parse documents
AI extracts categories and requirements from uploaded files.
Match products
Requirements are automatically linked to your product catalog.
Generate quotation
A priced quotation table is built from matched products.
Check compliance
Each requirement is assessed for compliance against your product specs.
Build Tender Package
A complete proposal document is generated with all sections.
How to run it
- Open the tender (documents should already be uploaded).
- Click Run Autopilot (or the equivalent button in the tender toolbar).
- Wait for the process to complete — progress is shown for each step.
- Review the results in the Tech, Commercial, and Package tabs.
When to use Autopilot vs. manual flow
| Use Autopilot when… | Use manual flow when… |
|---|
| The RFP has clear, structured specs | Requirements need interpretation or context |
| Your product catalog covers most items | Significant custom solutions are needed |
| Time is tight and a draft is needed fast | Each compliance answer needs expert review |
| The tender is similar to past bids | It’s a complex, multi-lot procurement |
Autopilot produces a draft. Always review the Technical editor for compliance accuracy, the Commercial editor for pricing, and the Tender Package for content quality before submitting.
More scenarios
High-volume bidding: A national distributor responds to 20+ tenders per month. For standard equipment tenders with clear specs, the team runs Autopilot and spends 30 minutes reviewing instead of 3 days preparing. The time saved lets them bid on opportunities they previously had to decline.
New hire onboarding: A junior bid coordinator joins the team with no tender experience. Her manager shows her how to click Run Autopilot on a practice tender. She sees the entire flow — parse, match, quote, comply, package — execute automatically, giving her a complete mental model of the bid process before she ever does it manually.
After Autopilot
You can adjust anything Autopilot generated:
Next step
Explore Tender Intel →
